Time Tracking Software with QuickBooks Integration

tracking billable hours in quickbooks
“add time”

It comes with a stopwatch with start/end features to monitor time for a given project. Arguably, there are many types of time tracking tools that serve one primary purpose. In others, more functionalities could be more essential.

employee time

Because developing a manual https://bookkeeping-reviews.com/ log can be cumbersome, you can also track your billable hours digitally. If you use a cloud-based accounting solution, you can easily track your billable hours using its time-tracking feature. You’ll simply have to start the digital timer in your accounting software and assign the time to the relevant client. Once you have your hourly rate set, choose the invoicing schedule you’ll follow as part of your billing process.

Billing Customers for Time and Expenses in QuickBooks Online

You can learn more about her work at jberryjohnson.com. Mobile apps Install TMetric app to your phone or a tablet device. E-Tech is the #1 Quickbooks data migration and Conversion service provider. Keep track of project progress and profitability in real-time. Time tracking is paramount to several critical functions of running a business. Track time off and accruals seamlessly within our core time-tracking platform.

For example, companies that want to increase excel accounting and bookkeeping often start by tracking the time that employees work and what they work on. Not only is this bad for business, but it also increases unnecessary costs that may not be visible because of a lack of time audit. In this case, a time tracking app becomes an indispensable tool.

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Such software are useful tools that bring real statistics on each team member’s personal productivity. However, the time tracking software doesn’t have a distinct feature to track your vacation time, paid time-offs, and sick days. You can add this time to separate internal projects and track time as non-billable hours.

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The week can be selected using the “Date” drop-down menu. When you see the “First day of the workweek” drop-down menu, choose “Monday” and press the “Save” button located right below this. If you click on it with a completed record open, a new window opens containing a graphical representation of a paper timesheet. Hi Miranda, QBO has changed the Time Tracking screen since that video was made. You should now see a checkbox labeled “Billable (/hr)” when you check this off it gives you the option to put in the cost/hr rate.


In the Date field, add the number of hours the employee worked for the customer. You’ll see a screen that looks like a paper timesheet where you can enter details. If you need to add more timesheets for that worker, select Add and repeat steps 4-8 above. Then select the Customer/Project dropdown ▼ and choose your customer or project.


Now, you will see these hours when you bill customers or run payroll. We hope you have understood the procedure of QuickBooks track billable hours by customer. Many businesses fail to track non-billable time only focusing on time they are actually billing clients for. As an employee you probably don’t care about non-billable time and you may not even have any. As a business owner I would be shocked if you did not have non-billable time.

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This article offers a full guide to creating invoices for your services. Click Connect, sign in to your QuickBooks account and choose a company for integration. This guide describes how to connect your TMetric workspace to QuickBooks company and synchronize the tracked time. Time Tracking allows you to easily track and bill customers for your time. We provide consulting, training, and support for various business solutions. Our approach is to make things simple and logical so you can make better decisions.

Whereas in the QuickBooks Desktop, you can track billable hours using Timesheet and Time Reports & Invoicing. If you have QuickBooks Pro, you can enter the time and create a Timesheet to track the billable hours. In QuickBooks Desktop, you can enter the time records in different ways.

Accurate time data and one-click reports from your web dashboard show you exactly where your hours are going. Track jobs, tasks, clients, projects, and more—all from a smartphone. They’re more than just a project profitability headache. Beyond the cost of the time it takes to manage these manual systems, mistakes create additional payroll costs.

This pricing model provides you with the time tracking software at a one-off price. The one-time payment might not be ideal for small businesses, depending on the price. However, the one-time payment may be paid in installments or annually, based on your vendor’s terms. Both time tracking software generate a similar number of reports.

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Once the connection improves, you can stop or edit your time. To delete a time entry from this screen, click the triple-dot icon in the upper-right corner of the entry and then choose the “Delete” command from the drop-down menu that appears. To add entries for other days, select another day in the week above and repeat the process. To only enter time for an employee, enter the time duration for the employee on that day into the “Duration” field. Alternatively, to enter start and end times, click the “Start / End times” toggle switch to the left to toggle it to the “On” position. Then enter or select a start time and an end time by using the “Start time” and “End time” drop-down fields that then appear to the right to calculate the duration.

The Quickbooks time app integrates perfectly with TimeCamp to produce an efficient and effective time tracking system. The time tracking integration with QuickBooks can also be done through the QuickBooks time app. The time spent on each client or project can now be invoiced quickly. Users can also monitor employees through the QuickBooks time clock app. Payroll and invoicing are also made easier with TimeCamp. Budget and plan your projects more effectively with time tracking information.

When expanded it provides a list of search options that will switch the search inputs to match the current selection. This integration is a two-way sync integration that automatically marks as “Billed” all hours captured Timely that are part of a Quickbooks invoice. It also syncs all invoices created in Timely with your QuickBooks Online account in a click. Conversely, when invoices are paid in Quickbooks, they’re marked as billed in Timely to prevent you from double-billing clients if invoicing cycles overlap.

Just as you did in recording time activities, you complete the fields and place a checkmark in the Billable column and select the Customer/Project from the drop-down list. In this example, the employee will receive $50/hour for the work done . Because the Service being provided will be billed back to the customer, you click in the box in front of Billable to create a checkmark. You’re charging the customer $65/hour (a $15/hour markup), so you enter that number in the Billable field. QuickBooks Online, as it does with all of your other company information, retains that and makes it available to you.


It is very important that you get the next field right. QuickBooks wants to know which account in your company’s Chart of Accounts should be assigned to this item. In the upper right hand corner, you will see a field labeled Billable. Be sure you click in the box to create a checkmark if you will be invoicing a customer for the work done.

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